POLICY STATEMENT FOR HABERSETZER HAMILTON PLLC
The directors, management, and staff of Habersetzer Hamilton PLLC, (hereinafter “HH”) are concerned about and respect the privacy of clients personal and confidential information. We understand that our clients furnish sensitive information to HH in the course of a lawyer-client relationship, and HH is committed to treating such information responsibly. We know that our clients expect privacy and security for their personal and legal affairs.
TYPES OF INFORMATION HH COLLECTS
At HH, we collect nonpublic, personal information about you from several sources, including the following:
Information we receive from you on applications, our intake form on the website or other forms,
Information about your transactions with us, and
Information we receive from you and 3rd parties regarding your legal concerns.
Nonpublic, personal information does not include that which is available from government records, widely distributed media, or government-mandated disclosures.
TYPES OF INFORMATION HH DISCLOSES
HH does not now, nor does it intend in the future, to disclose any personal information to any nonaffiliated or affiliated third party, unless required by law or approved by the client for matters pertaining to ongoing representation. By law, HH may disclose certain personally identifiable information without allowing clients the right to opt out of HH’s sharing agreements in the following circumstances:
To companies who perform transaction processing for HH in the following circumstances:
—If the transaction, service, or product is requested or authorized by the client
—To maintain or service a client’s account
—In connection with a securitization, secondary market sale (including servicing rights), or similar transaction related to a customer
To disclose information necessary to enforce HH’s legal or contractual rights or the rights of any other person who is engaged in the legal matter
To disclose information required in the ordinary course of business, such as the settlement of claims or benefits, the confirmation of information to the client or the client’s agent, and the billing, processing, or clearing of items in the normal course of business
To provide information to persons who are assessing HH’s compliance with industry standards, and HH’s attorneys, accountants, and auditors
To the extent permissible under the Right to Financial Privacy Act
To comply with federal, state, or local laws, rules, and other applicable legal requirements
SAFEGUARDING CUSTOMER INFORMATION
At HH, we protect client privacy by ensuring that only employees who have a business reason for knowing information have access to it. HH has appointed two privacy coordinators, Jeff Habersetzer [partner] and Jeff Hamilton [partner], who are responsible for maintaining internal procedures to ensure that our clients’ information is protected. Furthermore, we have implemented physical, electronic, and procedural safeguards that meet or exceed federal standards regarding the protection of customer information and use technological means, such as virus detection, firewalls, and other types of software, to protect your information from unauthorized access. If we hire independent contractors or other third parties to process customer transactions, we contract with them to employ our own privacy standards and review their procedures periodically.
If we change our policy or practice by, for example, adding a category of information that we will disclose to a third party, we will notify existing clients and give them an appropriate time period to opt out of the disclosure.
When you use the Internet to apply for one of our products or services, or sign up for an online service, such as bill payment, we will request information, such as your e-mail address or your account number. This information allows you to perform certain tasks (e.g., correspond with us or review your accounts) and it allows us to provide the information you requested. In these cases, we collect only the information necessary to interact with you. We also gather data to track web site usage, such as number of hits, pages visited, and the length of user sessions, in order to evaluate the usefulness of our sites. This information is not specific to your personally identifiable information.
A cookie is an element of data that a web site can send to your browser, which may then be stored on your system. A cookie does not retrieve any data from your hard drive, carry computer viruses, or capture your e-mail address. Cookies help websites to keep track of user preferences and to recognize return visitors. So, when you return to a website you’ve visited before, your browser gives this data back to the server.
You can set your browser to reject cookies. If your browser rejects cookies, you may not be able to sign on to your favorite sites or use the features you like most within those sites.
We are committed to protecting the confidentiality of your information and online transactions. We use the highest industry standard for online security to secure your online sessions. This process safeguards your sessions from intruders.
Habersetzer Hamilton PLLC, uses a Verified Private Network for our online activities, which helps ensure the safety and privacy of yours and our data. Our VPN creates secure channels of communication between our computers and the servers we are connected to while using wifi. The VPN hides our IP address, but more importantly for you, it encrypts conversations we have over email or through our website.
Links on Our Website
We may provide links to sites outside of our web site to alert you to products, information, and services offered by third parties. These links are provided as a courtesy to give you access to information that may be of interest to you, and may be to both the private and public sector websites. Although we will only provide links to sites we believe are reputable, we do not make any representations nor warrants concerning the linked sites’ contents or availability. Please note that linked sites may have different privacy and information security policies than HH. You should review each site’s privacy and information security policies carefully before you enter confidential information onto the site.
The managing partners of HH approved and adopted this policy on July 9, 2018.
Last updated 8/28/18